PQQ Success: Grounds Maintenance

Writing a PQQ is never easy but it is starting to look that way for us. As well as a variety of other PQQ and tender writing successes, we have successfully progressed to the invitation to tender stage of particularly tricky grounds maintenance PQQ.
The PQQ was submitted via the Bluelight e-tendering system and was divided into five core elements.

1. Capability Statements 50%

2. Experience & References 15%

3. Quality & Environment 15%

4. Health & Safety 10%

5. Equal Opportunities 10%

Questions included:
Please give evidence of your knowledge of Grounds Maintenance, including Insects and Diseases, Paved Areas, Soils, Trees, Hedge and Shrubs, Turf and Grass, Flowers and Weeds, Ditch Clearance, Molds & Growths

Provide evidence of safe use of chemicals and fertilizers.

Please provide evidence of grounds maintenance management and Customer Service.

Once again this was for an existing client and proves that in terms of writing a PQQ, familiarity does not breed contempt but instead breeds success. We are currently working on the tender for our client and are confident we can win this one.

PQQ writing is a process and we simply apply our process to the whole procedure: and it works. The process we use has been refined over hundreds of PQQs and, providing that our client has gone through a sensible analysis of the chances of success (sometimes referred to as Bid/No bid), has relevant experience and a good organisational CV, we can almost guarantee success.

A typical health and safety question, and one used in this PQQ, could be “What arrangements do you make to facilitate discussion from employees at work and to co-ordinate their views on matters affecting their health & safety?” Can you provide a solid response to this PQQ question? Of course you can. However, can you actually evidence your response? This is where most PQQ writers come unstuck. Anyone can write that we do X,Y and Z, but can you prove it or write it in such a way that the proof is explicit in the response?

Too often, people respond with bland “Googled” answers. We can spot these at 100 metres, so it is reasonable to assume that the evaluators can too. Write truthfully, provide evidence and make sure your response reflects the size of your company and is supported by your other responses. We often review PQQ submissions that outline the organisational chart and then make reference in other responses to posts that simply do not exist.

I was chatting to a senior procurement officer recently who confirmed what we already suspected. Evaluators will look on your website to corroborate certain items within your PQQ. So beware if you have uploaded outdated policies or are stating you have 100 employees on your website but 300 on your PQQ submission.

If you want to be part of the success story call us now for a free no obligation consultation